What to record
Track date, supplier or customer, income/expense type, category, description, net amount, VAT, payment method, paid status and notes about receipts or follow-ups.
Browser business tool
Business Expense & Cashflow Tracker
Log expenses, income, suppliers, categories, VAT and payment status in your browser. Review monthly cashflow, save a local draft, upload previous exports and download a clean Excel workbook when needed.
No server storageMonthly cashflowFree browser toolExcel export
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Build the tracker visually
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Summary
Browser draft saves only on this device/browser. Excel downloads and previous export uploads are available in the browser. Uploaded files are read in your browser only.
Upload tips: use CSV/XLSX columns such as Date, Type, Supplier, Category, Description, Net Amount, VAT, Total, Method, Status and Notes.
Live preview
Your expense and cashflow tracker
Filter by type, category or status to quickly see where money is going.
Dashboard export
Turn transactions into a monthly cashflow snapshot.
The preview gives you a management-ready chart without building Excel visuals manually.
TemplatePilotExpense & cashflow dashboard
Dashboard previewBuilt for real expense tracker searches
A business expense tracker without starting from a blank spreadsheet.
This browser tool is designed for people searching for a business expense tracker, cash flow spreadsheet, small business expenses template and monthly finance tracker. Add transactions, review category spend and download a clean workbook when you need a file.
The tracker separates income from expenses so you can see a real-time monthly cashflow position. Every row records the net amount, VAT content and payment status, which means the exported Excel workbook gives you a complete picture for your accountant or for your own month-end review. You can filter by category to see which areas of the business are spending most, or filter by unpaid items to identify bills that need to be settled.
All data stays in your browser. There is no server-side storage, no account required and no third-party access to your financial records. Use the local save option to maintain a running log across sessions on the same device.
Expense tracker guide
Keep a simple monthly view of money in and money out.
This free business expense tracker is for small teams that need a practical finance log before a full bookkeeping workflow is required. It gives you a quick view of income, expenses, VAT rows, unpaid items and category spend.
Useful categories
Start with office, software, travel, marketing, suppliers, payroll, rent, utilities, professional fees, sales income and other. Keep categories consistent so monthly totals stay meaningful.
When to export
Export Excel at month-end, before accountant handover, before a VAT review, or when you need a cashflow snapshot for a meeting.
Managing VAT in the tracker
Enter the VAT amount separately from the net amount. The tracker does not calculate VAT rates — you enter the actual VAT charged so the Excel export shows gross and net values for each row. If you are registered for VAT, these figures are useful for your VAT return.
Cashflow visibility
Use the income and expense split to see whether the business is net positive in a given month. Filter by unpaid items to spot expenses that have been incurred but not yet settled, which matters for accurate cashflow planning.
Using the chart export
The dashboard chart shows a monthly bar chart of income versus expenses. Share this with your accountant or use it in a meeting to illustrate the business financial position without requiring anyone to open the Excel file.
How to use the expense tracker
- Add income and expense rows with category, VAT and payment status.
- Use filters to review expenses, income, unpaid rows, VAT rows or this month.
- Export the dashboard chart for a fast visual summary.
- Download the Excel workbook for records, handover or further analysis.
- Upload a previously exported CSV or XLSX to reload your transaction history on any device.
- Save a browser draft to continue the tracker across sessions on the same device.
Is this a free expense spreadsheet?
It is a free browser-based expense tracker that exports to Excel, so you can use it like a spreadsheet without building the layout yourself.
Can it track both income and expenses?
Yes. Each row can be marked as income or expense, which makes it useful for a basic monthly cashflow view.
Does it replace bookkeeping software?
No. It is a lightweight tracker for admin and visibility. Use proper bookkeeping software or professional advice for tax and compliance work.